Privacy Policy

Last Updated: October 29, 2025

At AI Interview Trainer, we take your privacy seriously. This Privacy Policy explains how we collect, use, protect, and share your personal information when you use our website and services.

Information We Collect

Information You Provide to Us

When you use our AI Interview Trainer, we collect information that you voluntarily provide:

  • Account Information: Name, email address, password
  • Profile Information: Resume, work experience, skills, education, target job roles
  • Practice Session Data: Your answers to interview questions (text and voice recordings)
  • Payment Information: Billing details (processed securely through third-party payment processors)
  • Communications: Messages you send us through contact forms or email

Information Automatically Collected

When you visit our website, we automatically collect:

  • Usage Data: Pages visited, time spent, features used
  • Device Information: Browser type, operating system, IP address
  • Cookies and Tracking: We use cookies to improve your experience (see Cookie Policy below)

Voice and Recording Data

When you record voice answers during practice sessions:

  • Voice recordings are processed by our AI to provide feedback
  • Recordings are stored securely and associated with your account
  • You can download or delete your recordings at any time
  • We do not share your voice recordings with third parties

How We Use Your Information

We use your information to:

  • Provide Our Services: Generate personalized interview questions, analyze your answers, provide feedback, and scoring
  • Improve Our Platform: Enhance AI accuracy, develop new features, fix bugs
  • Communicate With You: Send session reports, account updates, and service announcements
  • Customer Support: Respond to your questions and resolve issues
  • Security: Protect against fraud and unauthorized access

We DO NOT:

  • Sell your personal information to third parties
  • Share your interview practice data with employers or recruiters
  • Use your data for purposes other than those stated in this policy

How We Protect Your Information

We implement industry-standard security measures:

  • Encryption: All data transmitted between your device and our servers is encrypted using SSL/TLS
  • Secure Storage: Your data is stored on secure servers with restricted access
  • Password Protection: Your account is protected by your password (we recommend using a strong, unique password)
  • Regular Security Audits: We regularly review and update our security practices
  • Data Backups: Regular backups ensure your data isn’t lost

Your Rights and Choices

You have the right to:

Access Your Data

  • View all the personal information we have about you
  • Download your practice session reports and recordings

Update or Correct Your Data

  • Edit your profile information anytime
  • Update your resume and skills

Delete Your Data

  • Request deletion of your account and all associated data
  • We will delete your information within 30 days of your request
  • Some data may be retained for legal or security purposes

Opt-Out of Communications

  • Unsubscribe from marketing emails (account-related emails will still be sent)
  • Manage your notification preferences in account settings

Data Portability

  • Download your data in a commonly used format
  • Transfer your data to another service

To exercise any of these rights, contact us at privacy@interviewtrainerai.com

Cookies and Tracking Technologies

What Are Cookies?

Cookies are small text files stored on your device that help us improve your experience.

Types of Cookies We Use:

Essential Cookies (Required)

  • Enable core functionality like login and security
  • Cannot be disabled

Performance Cookies (Optional)

  • Help us understand how you use our site
  • Allow us to improve the user experience
  • Can be disabled in cookie settings

Functionality Cookies (Optional)

  • Remember your preferences and settings
  • Provide personalized features
  • Can be disabled in cookie settings

Managing Cookies

You can control cookies through:

  • Our cookie preferences center (available in the footer)
  • Your browser settings
  • Third-party opt-out tools

Note: Disabling certain cookies may limit functionality.

Third-Party Services

We work with trusted third-party service providers:

Payment Processing

  • We use secure payment processors (Instamojo) to handle transactions
  • We do not store your full credit card information
  • Payment processors have their own privacy policies

Analytics

  • We use analytics tools (Google Analytics) to understand site usage
  • Analytics data is anonymized and aggregated
  • You can opt out using browser extensions

Cloud Storage

  • Your data is stored on secure cloud servers.
  • These providers maintain high security standards

AI Processing

  • We use AI/ML services to analyze your answers and provide feedback
  • Your data is processed securely and not shared with AI providers for training purposes

Children’s Privacy

Our service is not intended for children under 16 years of age. We do not knowingly collect information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

International Users

Our services are hosted in [Your Country/Region]. If you access our service from outside this region, your information may be transferred to and processed in our servers. By using our service, you consent to this transfer.

For users in the European Union, we comply with GDPR requirements, including:

  • Lawful basis for data processing
  • Data protection by design
  • Right to erasure (right to be forgotten)
  • Data portability

Data Retention

We retain your information for as long as:

  • Your account is active
  • Needed to provide you services
  • Required by law or for legitimate business purposes

When you delete your account:

  • Most data is deleted within 30 days
  • Some data may be retained in backups for up to 90 days
  • Legal or security-related data may be kept longer

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do:

  • We will post the new policy on this page
  • We will update the “Last Updated” date
  • For significant changes, we will notify you by email
  • Continued use of our service after changes means you accept the new policy

Complaint Process

If you believe we have not handled your personal information properly, you have the right to complain to:

  • Your local data protection authority
  • Questions? Contact at support@interviewtrainerai.com

We will investigate all complaints and respond within 30 days.

By using AI Interview Trainer, you acknowledge that you have read and understood this Privacy Policy.

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